Behind the thousands of small processes that compose any event, there is a structure. The better you know it, the better your event turns out in the end. That’s where our intelligent event framework enters. From planning consultancy, marketing and logistics to editing and scientific policies, we adapt and customize for all kinds of events: big or small, new or well-established, academic or commercial.
The classification structure below is a fully flexible one and serves only for illustrative purposes. We’re glad to hear from you about any other event-related services not featured in this list, to explore further possibilities, and to deliver custom solutions.
Planning Consultancy
The better you know the structure underlying your event’s processes, the easier it is to take decisions during the event cycle and to adapt to different circumstances; and this makes for a more successful event. We work at the deep structural level with you, either helping you build a full event plan from the ground up or just refining parts of it according to your specific needs. A short glimpse of the services we offer:
- Full or partial event cycle planning
- Budget building and deployment
- Financial and statistical reporting
- Process and end product/service auditing
- Event bids, proposals and applications
- Individual process consultancy (deadline structure, sponsor & exhibitor workflows, technical programs, VIP handling, and much, much more)
Marketing & PR
At Intellegibilis event marketing is a serious thing. We understand the need to make your event stand out, and to do it in an elegant way. Here are some of the things we can help you with:
- Web presence (website & social networks)
- Media & graphics (digital and print versions)
- Mailing lists and mass/bulk mailing services
- Any pre, during and post-event communications and campaigns
- Target contact profiling and management
- Media and Press management
- PR operations consultancy
Logistics
These are the myriad ever-important tasks which are so easy to forget and yet so crucial to the event’s success. Logistics is where the planning can fail or propel the event to a greater-than-expected outcome. At Intellegibilis, we leave nothing to chance:
- Event secretariat
- Negotiation and choice of event venue: Hotels, Congress Centers, Universities, Resorts, and more
- Contracting of catering services
- Transportation services contracting and handling
- Assessment of any technical needs (internet, A/V equipment, other), contracting and deployment of required facilities
- Sponsors and Exhibitors management
- Event VIPs logistics (travelling, accommodation, other)
- Papers/Abstracts submission process set-up and management
- Event registration and payments set-up and handling
- On-site registration and check-in services
- Design and production of any event kit items (certificates, bags, ids, pens, notebooks, flash drives, optical media, etc…)
- Design and production of any event signaling (banners, roll-ups, etc…)
- Event social activities choice, negotiation, planning and deployment
- Local tourism bodies contact and involvement management
Editing & Printing
Do you have an event requiring editing and printing services? We take you through the complete editing and publishing cycle:
- Professional paper editing (using industry standard or custom rule-sets)
- Design and compilation of Program Books, Proceedings Books, etc…
- Printing services management
- Publishing agreements consultancy
Scientific
With an extensive background in organizing scientific events, we are happy to offer our consultancy services to help you make sure your event abides by the most rigorous scientific standards.
From defining your event scope and areas of action to implementing stringent anti-plagiarism policies, managing reviewer boards and their output, deploying intelligent tools to assist selection, notification and other processes, we focus on bringing intelligence and transparency of methods to your event.